For example, it takes three clicks just to make a selection in a drop-down menu (one to activate the menu, one to drop it down, one to make the selection). Toodledo hardly feels minimalist to me (comparatively, Remember the Milk actually does) - there are plethora of settings, layouts and configurations - which makes it easy to get distracted. The iPhone interface feels like I am navigating through 2G speeds (I was using Wifi). The keyboard shortcuts leave the shortcut as a entry in the field in Opera, which I need to delete, which is a extra step. It is very fast as a web application, but very slow as a native application. I took another look at Toodledo, and using it feels very sluggish compared to using a native program. If you aren't concerned about security, control, and access - then we have core differences in our mental foundations (which are unlikely to be resolved in this forum discussion). When they are there, I truly feel like I am Captain and Commander of my system. Security, control, access and speed all contribute to my workflow and in my confidence in the tool. So, in the forthcoming months, I will keep an eye on them as they evolve. EasyTask Manager is off to a good start in this regard and Appigo Todo (a native iPhone app) connects to Toodledo or RTM and syncs data. ![]() Now if the web apps would create (well-designed) native applications that connected with their servers (or native applications added a reliable web interface to synchronized data), that would be very interesting, and worth heavy evaluation. But I find native programs faster, better integrated (with the operating system and other programs - not just a web browser), and more functional overall. Keep in mind that I am not dismissing web apps like Toodledo, RTM and Nozbe. Results: less than a fourth of the time, with more data transferred, with a link to the source. In OmniFocus, it took under eight seconds to add three e-mails with the Clippings service speedkey, and each capture automatically transferred to OmniFocus with the message subject as the topic, the body of the e-mail as notes, and it included a link to the e-mail in Apple Mail. Total time: forty seconds, and it added only selected text. Sure, web apps like Remember The Milk try hard with JavaScript and other APIs, but they pale in comparison with native applications.įor example, I just tried using RTM's Quick Add to add three e-mails (from web mail, as Quick Add doesn't work outside of a web browser) to RTM. OmniFocus always works well for me, and I don't need Google Gears to access it if my internet connection is down.Īnd for programs that have a OmniFocus plug-in, capturing accurate, delineated data (populated into the fields with a link back to the original) is something no web application can lay claim to. I love and use the Opera web browser (which is standards compliant), and many web applications (that are not standards compliant) don't work well in it. Web applications are tied to the speed of your internet connection and their compatibility with your web browser. I find OmniFocus to be as fast as can be (I never have to wait on OmniFocus, whereas I have had to wait for a web app to update). In one of his books, DA quotes a proverb "the work will teach you how to do it." Easy and fast is better than complicated and hard. Toodledo has free accounts, or you might try paper. That's it, and I am more productive than ever. I use folders (for contexts), title and notes. I don't use due dates, priorities, subtasks, or many other features. ![]() Right now I am using a web tool, Toodledo, for my lists. It has a free trial period.īut is that what you really need? I think many successful, experienced people have found that simple tools with clean edges work better. However, Omnifocus is by far the best "full-featured" program of its kind for the mac. While it is possible to use Omnifocus and not use the outlining, flags, et cetera, there is no real reason to do so, because there are other apps around that are faster and easier. However, I don't use it, because using that functionality has a significant cost for me in time and energy. This is saying a lot, because it does have a ton of functionality inside. I have both the desktop and iPhone version, and it works as advertised. I think Omnifocus is not the best tool for getting started with GTD.
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